When organising Discussion, we need to have some effective methods, including the following:
1. Determine the topic and objectives of the Discussion: Before starting the Discussion, the topic and objectives of the Discussion need to be clearly defined. We can use the agenda to guide the order and interconnection of the discussion.
2. Participants: The selection of participants is based on the content and objectives of the topic. Participants can include relevant authorities, decision makers and relevant professionals.
3. Flow of the meeting: The flow of the meeting is the basis of the discussion and requires a clear process of opening, introduction, presentation and conclusion. We can also stipulate the specific time and manner of discussion on the agenda to maintain the flow of discussion.
4. Recording the results of the discussion: To facilitate subsequent processing and review, we need to record the results of the discussion. This can be done by way of discussion minutes or meeting minutes.
5. Summarise the discussion: After the discussion, we need to summarise the results of the discussion, which can help the participants to better understand the content of the discussion, and also provide reference for the follow-up work.
6. Feedback and Follow-up: At the end of the discussion, we need to feedback the results and recommendations to the relevant people and track the implementation of follow-up actions. This will ensure that the results of the discussion are fully utilised and applied.
In the actual discussion process, we also need to pay attention to the following points:
1. Respect the views and opinions of the participants: everyone’s views and opinions are valuable and need to be respected and listened to. We can show respect by providing relevant evidence to support them, listening and keeping quiet, looking straight at the speaker, showing interest, etc.
2. Encourage participants to ask questions and settle: The purpose of discussion is to settle, so we need to encourage participants to ask questions and settle. This can be done through strategies such as Socratic Circles, Affinity Mapping, Lightning Wheels, and Classroom Contracts.
3. Maintaining order in the discussion: During the discussion, we need to maintain good order and ensure that the discussion follows the established flow. The form of leaderless group discussion can be adopted to ensure that the discussion process is fully competitive and motivates the participants.
Overall, discussion is a process that requires careful organisation and preparation, which requires us to define the theme, select participants, formulate the meeting flow, record the results of the discussion, summarise the discussion and track the feedback and follow-up actions. At the same time, we also need to respect the views and opinions of the participants, encourage them to raise questions and settle (a dispute), and maintain the order of the discussion, so as to ensure that the discussion proceeds smoothly and achieves the expected results.
