1. Clearly reflect your name, course and subject in the subject of the email, so that your professor can easily identify it and respond in a timely manner.
2. A concise self-introduction helps to establish a good foundation for communication. Simply state your name, grade, and course number.
3. In order to facilitate the professor’s quick reading and comprehension, please try to be as concise as possible in stating the purpose and request of the email, provide necessary background information as appropriate, but try to keep the body of the email as simple as possible. Keep each paragraph to about five sentences.
4. In order to show your professionalism, please avoid the use of Internet terms or verbal language as much as possible, and advocate the use of polite enquiries such as “can I/can you”. 5.
5. Pay attention to check the email carefully for grammatical and spelling mistakes, whether the attachment is complete and whether the subject is clear and easy to understand. This step is very important because you can’t change it once it is sent out.
6. After you get the professor’s reply, respond with a sincere thank you letter that shows your respect and gratitude. For example:
(1) About the meeting arrangement:
If you can help determine the meeting time, it will save us both energy.
I would like to ask which day of the week do you think is more suitable for a mentor meeting?
I wonder if there is an opportunity for face-to-face communication and in-depth discussion of related issues?
I wonder if there is an opportunity for face-to-face communication and in-depth discussion of related issues?
Could you please make an appointment to meet and communicate at XX time?
Could you please make an appointment to meet and communicate at XX time? Please let me know the best time for you, thank you!
(2) Apply for sick leave or homework extension:
Due to health reasons, I may have missed or will miss some of the courses you have taught.
For some reason, I would like to postpone it slightly, and the specific reasons are as follows….
Can I submit my homework at XX time? At this time, I will fully present my learning results and research ideas.
Thank you very much for your willingness to reserve extra study time for me. thank you very much!
(3)提问题请教：Regarding homework XXX, I have some questions that I don’t quite understand, and I hope to get your guidance.
(4)回复解答时：Thank you very much for your patient answer. Such assistance has been very helpful to me, thank you from the bottom of my heart! Thank you again for your valuable time and help.
