Many international students feel worried when writing English emails because they don’t know how to start or end their signature. Next, we will share some commonly used email templates, which are usually suitable for various situations.
It should be noted that in China, we attach great importance to etiquette, and email communication is no exception, even more rigorous. From the choice of email topic, to the use of greetings, and even to the additional information at the end, attention should be paid to controlling various details to demonstrate politeness and respect towards the other party and improve response rates.
Before I wrote an email to the school professor, I used “can you” instead of “could you”. As a result, the professor told me that I was notifying him through a command rather than asking. I really feel very aggrieved. We cannot be misunderstood due to improper use of vocabulary. Therefore, I realized the importance of using correct wording in English emails. For me, this is a valuable lesson.
Opening Greetings
- I hope you have a good weekend
- I hope you are well
- Hope you’re enjoying your holiday
- I Hope this email finds you well
- I’m glad we have a chance to chat at the Convention….
- It was great to see you on Thursday
- It was a pleasure to meet you yesterday
※ Writing purpose
- I am writing to you with rules to/rules/connecting/in connection with
- I am writing to ask/require/let ycu know/confirm/check/invite you to/toupdate you on/ask for a favor
- I am writing to you about our last meeting/your presentation yesterday/our next team
※ Replying to an email
- Ijust got your request
- Ijust read your email bot
- As we discussed, I would like to send
- Thanks for your feedback on/your invitation/your suggestion.
- Thanks for sending/asking about/attending
Apologize expresses apologies
- Sorry for my late reply
- Please accept our apologies for any inconvenience caused
※ Requests and inquiries
- I’d be very gradient if you could
- It would be very helpful if you could end us/me
※ Ending Conclusion
- Looking forward to hearing from you
- Looking forward to receiving your letter soon.
- Look forward to seeing/meeting you
- I look forward to meeting you.
※ Friendly ways to say ‘by’
- Say goodbye in a friendly way
- AII the best – Wishing you all the best
- Have a great weekend– Have a nice weekend!
