The core driving force of the discussion is to promote the collision of ideas, experience sharing and exchange of concepts, and various forms such as panel discussions, symposiums, round tables, etc. can be used flexibly. In this process, you can keep abreast of the latest news and deepen your thinking by asking questions; at the same time, you can also discover new elements and form new insights in the discussion. In order to have an effective discussion, we should pay attention to the following key points. 1:
1. Goal Orientation: The goal of the discussion should be clearly defined to determine whether it is aimed at solving problems, sharing practical experience, exploring a specific topic or making important decisions. For the target topic, it is important to develop a topic and an agenda first to speed up the process.
2. Organise material for the discussion: To ensure the quality of the discussion, it is important to prepare in advance relevant study material, covering the background, problem description, solutions, risk assessment and concrete recommendations. Such material will help you to understand the main idea of the discussion and contribute more ideas and concepts during the discussion.
3. Lead the flow of the discussion: During the discussion, you should lead the flow of the discussion to ensure that the discussion follows the intended direction and that it does not deviate from the intended path. The six-step approach of “Background, Facts, Possibilities, Risks, Suggestions and Conclusions” can be used to guide the discussion by first asking questions and then motivating the participants to elaborate their own views and experiences, so as to make the discussion process well organised.
4. Keeping information about the discussion: The content and results of the discussion should be recorded in real time, so that they can be quickly accessed when necessary. The content of the record should be concise, easy to understand, clear, and reflect the spirit of teamwork. Recording methods should be diversified, such as text records, video records, audio and video recordings.
5. Reporting the results of the discussion: After the discussion, it is necessary to sort out the results of the discussion and summarise the key points of the discussion, including the topic of the discussion, the opinions of all parties, the final conclusion and the action plan. The report should be presented to the judges from an individual standpoint or on behalf of the group, and should demonstrate the effectiveness of the group’s discussion through a variety of perspectives and fruitful harvests. Concluding remarks should thank the defence committee, briefly review the process, highlight the results of the discussion, and end the presentation in a natural way.
In general, discussion is a highly effective means of communication that can help gather information and knowledge, solve practical problems, make decisions, and generate new insights in the process. For this reason, it is important to define objectives, prepare materials, guide the discussion, save data, and report results during the discussion.
